IT
Hardware Equipment and Provision of Ancillary Services
OSCE
Deadline: February 2nd 2007
Organization
for Security and Co-operation in Europe
T h e S e c r e t a r i a t
Procurement and Contracting Unit
Kärntner Ring 5-7, A-1010 Vienna
Invitation
to Bid No 31/2006/CPA89709
Supply and Delivery of IT Hardware Equipment and Provision
of Ancillary Services to the OSCE
The
Organization for Security and Co-operation in Europe
(hereinafter referred to as the “OSCE”) invites sealed Bids
from qualified companies (hereinafter referred to as “the
Bidders”) for the supply and delivery of IT hardware equipment
(hereinafter referred to as “the Goods”) and provision of
ancillary services (hereinafter referred to as “the
Services”) to the OSCE Secretariat, Institutions and Missions.
The OSCE intends to establish corporate window contract(s),
against which OSCE entities may purchase the Goods and Services
for their operational purposes during the duration and under
terms and conditions of such contract(s) by means of OSCE
purchase order(s) on a non-exclusive and on an “as and when
required” basis. The OSCE cannot confirm to the
successful company(ies) any minimum level of business.
It is expected that the duration of the contract(s) shall be
twelve (12) months from the effective date of the contract(s),
with a possibility of annual extensions up to an aggregate
contract duration of five (5) years.
Throughout
the term of the contract(s), the OSCE shall be under no
obligation to buy any or all of the Goods and Services which are
subject of the proposed contract(s) from the contractor(s).
Any contract awarded as a result of this tender case shall be
bound in all material aspects by the terms and conditions
specified in Section IV, Form of Contract.
Bidders are encouraged to offer alternative supply chain
solutions subject to establishing to the OSCE’s satisfaction
that such solutions in all material aspects comply with the
requirements established in these Bidding Documents.
Please note that a pre-bid meeting, providing guidance on the
specific requirements of the OSCE in respect to the contract(s)
under consideration, will be held on 12 January 2007 at OSCE at
the Hofburg, Vienna.
The Bidding Documents include:
Section I: Instructions to Bidders (“ITB”)
Section II: Terms of Reference ("TOR")
Section III: Forms of Bid
Section IV: Form of Contract
Bids
must be delivered to the OSCE on or before 02 February 2007
12:00 hrs (CET) to the following address:
Attn:
Central Records and Documents Management Section
Organization for Security and Co-operation in Europe (OSCE)
Secretariat
Kärntner Ring 5-7
A-1010 Vienna, Austria
Please
note that Bids sent by fax or e-mail will not be accepted.
All prices and rates shall be quoted in EURO.
All Bidders interested to participate in this solicitation are
required to regularly visit the OSCE web-site (http://www.osce.org/tenders)
to view any amendment made to the Bidding Documents. The
amendments will be binding on all Bidders. The OSCE will
assume no responsibility for any Bidder’s non-familiarity with
any amendment issued hereunder.
In addition to the bid prices, the Bidders are required to
specify (i) the level(s) of discount that shall be used to
calculate the unit rates of the offered Goods throughout the
duration of the contract(s), and (ii) the price list that shall
be used as the benchmark for calculation of such unit rates.
Unless the relevant Bidder is the original equipment
manufacturer of the offered Goods, such proposed price list
shall be controlled by a third party not controlled by or under
management supervision of the relevant Bidder. The latest
applicable price-list(s) shall be submitted as part of the Bid.
Please note that the OSCE reserves the right to accept or reject
any bid, and to cancel, in whole or in part, or to suspend the
solicitation process, or to reject all bids, at any time and
without reason prior to the date of contract award.
A
complete set of bidding documents may be obtained by interested
bidders on the submission of written application to the address
given below. Please address all your queries or questions in
writing at the address given below and kindly refrain from any
telephone calls or personal visits.
OSCE Secretariat
Procurement and Contracting Unit
Kärntner Ring 5-7, A-1010 Vienna, Austria
Attn: Mr. Christopher Green, Procurement Officer
Email: christopher.green@osce.org
Fax: + 43 1 514 36 567
